Fuel Dispensing Accounting for Fuel Trucks and Transition to an Electronic Log
Saving working hours for the Fuel and Energy Resources (FER) departments and enabling electronic submission of fueling requests.
Background
The project aimed to organize and automate accounting of fuel dispensed from fuel trucks, transitioning from paper-based fueling logs to fully electronic records.
Project objectives
To switch to an electronic fueling log and implement identification of fueled vehicles using driver access cards.
For this purpose, a special fuel-dispensing controller—KUZYA-002—was developed based on Arduino.
Solution
Dispatchers create a work order for each shift. Based on this order, the system links a specific vehicle to its assigned driver. Drivers receive fuel using their personal ID card.
When a driver presents their card to the reader, the Galileosky controller, using an Easy Logic script, determines whether fuel can be dispensed for this particular card.
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If access is denied:
The fuel valve remains closed, the tablet displays “Unknown driver”, and a red LED lights up on the device. -
If access is granted:
A green LED lights up, and the driver's full name, as well as the make and number of the vehicle being fueled, appear on the Android tablet.
The fuel quantity and dispensing start time can be viewed either on the KUZYA-002 module or on the tablet after pressing the “Start dispensing” button. At this moment, the electromagnetic shutoff valve opens.
After fueling is complete, the system records the following data:
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Driver’s full name
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Vehicle make and number
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Fuel volume dispensed
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Tank section fuel was taken from (fuel trucks typically have two independent tank sections)
These data are sent to the software platform, where an electronic fueling log is automatically generated. After verification by a FER engineer, the log is exported to the accounting systems.
Result
The system is convenient and easy to use.
The fuel truck operator receives the driver’s card, inserts it into the reader, selects the fueling volume on the tablet, presses the button—and dispensing starts automatically.
The project resulted in significant time savings for FER departments, as all fueling logs are now collected electronically.
